In my last post I introduced you to the editing features of Microsoft's Picture Manager software that comes with Office 2007.

Today we will look at how we can use the programme to organise our pictures and send them to other people.

File management

You can easily do some file management while using this programme. To delete images simply click on the image in the central window, and choose the delete button up in the top toolbar represented by a large cross symbol. You will be asked if you are sure you want to delete the file. Click Yes. The image will now be deleted. To move an image from one folder to another, make sure that you have both folders listed in the shortcut panel on the left. Find the image you want to move, click and drag it over the destination folder on the left and when that folder is highlighted, release the mouse button. A copy of the file is now placed in the destination folder. Check it is there before you go back and delete the original. Another way of moving a file is to right-click over the original, choose cut, move to the destination folder and click on paste. The image will be cut from the original folder and pasted into the destination folder.

Inserting images into emails and documents

Usually in a programme like MS Word, or any of the other office programmes, you can choose Insert-Picture, and file manage to your image in Windows. Another way of inserting images is to have the document open and insert it from Picture Manager. Select the image you want to insert, go to File and choose Send To - Microsoft Office (see right). You should see the open document listed so click on the Send button and it will insert the image where the cursor is placed in the document. Alternatively, when sending to a blank Office document, choose which programme you want to insert the image in, and click on Send (note that if you click on the Options link you will be able to change the size).

You can email your image by going to File-Send To and choosing Email. You will be given the Email Task Pane on the right of the screen. Complete the options and click on Create Message. The selected image should then be inserted into an empty email ready for you to address and send.

If you find these features greyed out it means you didn't select an image to send!

I hope you find that a useful summary of software that you may not have used before.